The Career Girl’s Guide To Writing A Post-Interview Thank You Note

Posted December 31, 2013 by Kit Graham in Career Moves
Never underestimate the importance of a thank you note. Few people send them anymore, so these days, sending one doesn’t just show that you have good manners, it also helps you stand out from the crowd.

Here is a guide to writing a thank you note that will help you get hired.

  • Often hiring decisions are made quickly, so it is important to send thank you notes via email within 24 hours. If you wait for snail mail, your thank you note could arrive too late.
  • Thank you notes are an opportunity to remind the decision makers of who you are, and why you are a good fit for the job. The interviewers likely met with several potential candidates, and it becomes difficult to remember who is who. If the thank you note is too generic, the interviewer won’t be able to put a face to the name. Add enough detail so the interviewer can specifically remember you.
  • Send thank you notes to everyone you met, including any internal recruiters you are working with. It is important that you develop a relationship with the recruiters so that they can keep you in mind for any future job openings.
  • A thank you note is your chance to clarify anything and to point out anything you didn’t get a chance to mention in the interview. Explain how interviewing and learning more about the company and position confirmed your interest in the job. Tell them why you are good for the job- pulling together what you learned during the interview and your job experience.

Keep the note to 2-3 paragraphs.

Here is a sample format:

Thank you for taking time to meet with me yesterday regarding the [add the specific job title] position at your company. The position sounds very similar to the work I am currently doing and I know that I would be able to hit the ground running. [Now provide a couple quick examples explaining that you have the experience to do this job mentioning any relevant college degrees or trainings].

Paragraph 2 is all about why you are right for this job. Remember the specific requirements of the job, and explain why you are the right fit. This proves that you understand what the job entails, and it is an opportunity to mention anything you forgot to bring up during the interview.

Paragraph 3 is very brief. Say that you enjoyed meeting everyone and mention their names specifically. Explain that you think you would be a good fit for the team and the culture of the company. Say that you would be happy to come in for a second interview, and that you hope to be hearing from them.

You can close the letter with a brief personal message. If they mentioned they are going to vacation in Paris next week, say that you hope they have fun or maybe recommend your favorite museum there. Or if their office was decorated with Bears memorabilia, say that you are rooting for them to make it to the Super Bowl. This is your chance to show that you paid attention to everyone you met, and can be an opportunity to show that you have something in common. Keep this very brief.

The signature line is very important. Be sure to include your full name, your email address, and your phone number at the bottom.

I hope these tips help you find a great new job in 2014!

About the Author

Kit Graham

Kit Graham is the author of The Gourmet Grilled Cheese Cookbook and, a food site focused on original and practical recipes. Kit's work has been featured on Refinery 29, Eater, The Frisky, 300 Sandwiches, One Woman Shop, Break Thru Radio and The Urbaness. She is also a founding member of The Second City Food Wine + Social Club and the Windy City Blogger Collective.