Win the Job With a Powerful Thank you Letter. What to Say and Why.

Posted May 19, 2014 by Sally Calloway in Career Moves
thank you

Win the Job With a Powerful Thank you Letter. What to Say and Why.

Whether it is in person, over the phone or Skype, it is important to send a thank you/follow-up letter after every interview. I have consulted with HR professionals and hiring managers from across the globe who state this can, in fact, make or break whether you receive a second interview, and sometimes even a job offer.

 An effective follow-up letter serves several important purposes:

  • It reminds the interviewer of your skills, knowledge, and abilities.  In this competitive employment market, it can be easy to get lost in the crowd of candidates.
  • A thank you letter shows your appreciation for the opportunity and shows you recognize and understand the requirements of the job.
  • It also demonstrates you remain interested in working for the company, and you were impressed by the organizational culture.

A strong thank you letter should include the following:

  • Thank the interviewer(s) for the time he/she took to meet with you, and for giving you the opportunity to learn more about the company and the open position.
  • Express your continued interest in the job, and reiterate what you have to offer, and how you can contribute to the organization’s immediate needs.
  • If a concern came up during the interview, address it and provide clarification or new information.
  • If you forgot to discuss something significant during the interview, you might mention it in your follow-up letter.

More thank you letter/follow-up success tips:

  • How and when to send the letter: I recommend you send this the day following your initial interview. Send your thank you note in the body of an e-mail (not as an attachment) when a hiring decision is to be made within a week. This may ensure your letter gets read before the decision is made. If time permits, you may consider sending a typed letter through regular mail. A handwritten thank you note delivered personally can make a great impression. Keep in mind, timing is the key. The best method ultimately depends on the decision timeline.
  • To whom should you send a thank you letter? Send one to each person with whom you interviewed. When it comes time for them to gather and review candidates they will all have received a thank you letter from you, which can give you a huge competitive edge. Remember to get a business card from each interviewer so you have their direct contact information as to where to send the letters.

In your post job interview thank you letter you might consider saying:


Dear Ms. /Mr. (Interviewer’s last name):

Thank you for taking the time to speak with me regarding the (position title) at (name of the company).  After speaking with you, and discussing the objectives of the position, I noted several similarities between your requirements and my experience and education.

From our discussion, it seems you are seeking a (position title) who has experience in (list key skills discussed in the interview).  I offer (list your relative knowledge and skills obtained from your work and education experience).

Be assured I am a fast learner and can be counted on to get the job done under demanding schedules. You can expect dedication, enthusiasm, and professionalism from me, as a member of your team.

Again, thank you for your consideration and for taking the time to interview me. I look forward to participating in the next steps.


Your signature


The content and tone of a thank you letter is based on many different variables.  You may need to include different information depending on your industry and unique situation. Taking the time to send a strategically crafted thank you letter may give you an edge and the competitive advantage needed to win the job in the 21st century employment market.


For more tips, and free job-winning resources visit my website:


About the Author

Sally Calloway

As a Certified Professional Career Coach, Expert Resume Writer and Employment Trends Analyst, Sally Calloway has discovered new rules, and little-known, proven strategies that every job seeker needs to know. Throughout her 15-year span of career development experience, Sally has collaborated and consulted with human resources professionals and recruiters across the globe, and with renowned organizations including Disney and MGM International. In her former role, Calloway served as the College director of career services for eight years. She taught career success classes and provided career services to thousands of students and graduates helping them land internships and employment despite the downturn of the employment economy. Currently as an author, speaker career coach, and expert resume writer she coaches and mentors job seekers of all levels from recent college graduates to C-level executives, and former military personnel. Coach Sally has transformed thousands of resumes into job-winning machines that recruiters rave about through her powerful “value-stacking” resume building technique. Her revolutionary job interview techniques help candidates interview with ease and confidence, land offers on the spot, and more money. Sally Calloway has a passion for helping job seekers effectively illustrate their accomplishments on their resume and communicate their value with confidence in interviews so that they can achieve their career dreams. For a free resume critique, you may email your resume as a Word attachment to For speaking inquiries, Sally Calloway may be contacted via email at:


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