Win the Job With a Powerful Thank you Letter. What to Say and Why.

Posted May 19, 2014 by Sally Calloway in Career Moves
thank you

Win the Job With a Powerful Thank you Letter. What to Say and Why.

Whether it is in person, over the phone or Skype, it is important to send a thank you/follow-up letter after every interview. I have consulted with HR professionals and hiring managers from across the globe who state this can, in fact, make or break whether you receive a second interview, and sometimes even a job offer.

 An effective follow-up letter serves several important purposes:

  • It reminds the interviewer of your skills, knowledge, and abilities.  In this competitive employment market, it can be easy to get lost in the crowd of candidates.
  • A thank you letter shows your appreciation for the opportunity and shows you recognize and understand the requirements of the job.
  • It also demonstrates you remain interested in working for the company, and you were impressed by the organizational culture.

A strong thank you letter should include the following:

  • Thank the interviewer(s) for the time he/she took to meet with you, and for giving you the opportunity to learn more about the company and the open position.
  • Express your continued interest in the job, and reiterate what you have to offer, and how you can contribute to the organization’s immediate needs.
  • If a concern came up during the interview, address it and provide clarification or new information.
  • If you forgot to discuss something significant during the interview, you might mention it in your follow-up letter.

More thank you letter/follow-up success tips:

  • How and when to send the letter: I recommend you send this the day following your initial interview. Send your thank you note in the body of an e-mail (not as an attachment) when a hiring decision is to be made within a week. This may ensure your letter gets read before the decision is made. If time permits, you may consider sending a typed letter through regular mail. A handwritten thank you note delivered personally can make a great impression. Keep in mind, timing is the key. The best method ultimately depends on the decision timeline.
  • To whom should you send a thank you letter? Send one to each person with whom you interviewed. When it comes time for them to gather and review candidates they will all have received a thank you letter from you, which can give you a huge competitive edge. Remember to get a business card from each interviewer so you have their direct contact information as to where to send the letters.

In your post job interview thank you letter you might consider saying:


Dear Ms. /Mr. (Interviewer’s last name):

Thank you for taking the time to speak with me regarding the (position title) at (name of the company).  After speaking with you, and discussing the objectives of the position, I noted several similarities between your requirements and my experience and education.

From our discussion, it seems you are seeking a (position title) who has experience in (list key skills discussed in the interview).  I offer (list your relative knowledge and skills obtained from your work and education experience).

Be assured I am a fast learner and can be counted on to get the job done under demanding schedules. You can expect dedication, enthusiasm, and professionalism from me, as a member of your team.

Again, thank you for your consideration and for taking the time to interview me. I look forward to participating in the next steps.


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The content and tone of a thank you letter is based on many different variables.  You may need to include different information depending on your industry and unique situation. Taking the time to send a strategically crafted thank you letter may give you an edge and the competitive advantage needed to win the job in the 21st century employment market.


For more tips, and free job-winning resources visit my website:


About the Author

Sally Calloway

Sally Calloway is a Career Coach and an Expert Resume Writer known for landing an interview and getting an offer for every position she's applied for. Her passion for career development began back in college when her resume stood out among thousands of applicants landing her an interview to intern for "The Late Show With David Letterman". Bombing the interview ignited her pursuit to help others achieve their career success. Sally coach's job seekers and career changers of all levels, developing a competitive personal brand that resonates with their target audience through various communication platforms; social media profiles, resumes, job applications, job interviews. From college students to C-level executives, Coach Sally provides expertise in communicating a unique value proposition so that even passive career success seekers can stand out, land the job and get promoted.


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